No.21(25)/98-DDII

Ministry of Social Justice & Empowerment

Government of India

New Delhi

…………………………………………….(the NGOs) Dated the …………………………1999

……………………………………

……………………………………..

Sub:- Introducing of revised scheme entitled "Scheme to Promote Voluntary Action

Persons with "Disabilities" reg.

Sir/Madam,

As you mare aware that DD Division of this Ministry has been administering 4 NGO Scheme since 1992-93. In order to broach the objective of the schemes and to make it in consonance with the provisions of PWD Act, 1995, all these schemes have been merged into one umbrella schemes as titled above, with effect from 20.01.99. A copy of the scheme, along with -revised norms and Annexures, is enclosed herewith.

2.In case you are interested in availing further grants under the revised scheme, while

submitting your claim for 1999-2000 & onwards, please keep the following in mind:

(a) Your application is complete in all respects as per the application from and checklist

provided (as per annexure) for both new and continuing projects (1st installment & 2nd

Installment).The application should be submitted in duplicate and signed by the Authorized

Signatory.

(b) The grant will be sanctioned only after the recommendation of the Competent Authority (as

notified from time to time) has been received. In order to simplify the procedure, State-wise

NGO panels are being notified shortly for this purpose, which will function through a Nodal

Agency.

which would forward their recommendations/ comments (along with inspection report)

to the Ministry along with the application for the new project.

(ii) For continuing projects, the application for 1st installment should be sent the Nodal

Agency (of NGOs panel) who will check the necessary details/documents and send

them to the Ministry with their recommendations. The application should be sent to the

Nodal agency latest by 30th June and the Nodal Agency, in turn, will ensure that the

same is sent to the Ministry within 15 days.

(iii) For continuing projects, the application along with requisite documents for 2nd

installments should be sent to the Nodal Agency (of Egos pane) who will do a physical

appraisal of the project and send their recommendation along with inspections report to

the Nodal Agency latest by 30th June and the Nodal Agency latest by 30th September

and the Nodal Agency will ensure that the same is sent to the Ministry within 3o days.

(d)The necessary checklist and standard calculation sheets also being enclosed:

Standard Calculation Sheet which is provided at Annexures - V

(A) For A New Egos: The application from the Checklist and the Annexures-II & VI

respectively. The term "new" means Egos who are functioning for at least 2 years

from the date of Registration /etc. of the organization, but are applying for the first time

for a project. However, it will be open to the Central Govt. to entertain the application

of any organization in relaxation of the condition. In such cases detailed justification may

please be given.

(B) For Old (Continuing ) EgosLwho have already availed grants from the Ministry)

Application Forms and Checklist, for both 1st and 2nd installments, are at Annexures III,

IV, VII & VIII.

3. The Organization is also required to fulfill the following conditions:

(i) The organization in receipt of financial assistance shall be open to inspection by an officer

of the Ministry of Social Justice & Empowerment or the State Government or any other

persons authorized by them.

(ii) In the case of grants for buildings, the organization must complete the building within a period

of two years from the date of receipt of the first installment of grant-in-aid unless extension

is granted by the Central Government.

(iii) The accounts of the project shall be maintained properly and separately and submitted as and

when required. These shall always be open to a test check by the Controller and Auditor

General of India at his direction.

(iv) The organization shall maintain record of all assets acquired wholly or substantially out of

Government grant. A Copy of such record will be forwarded to the Ministry of Social

Justice & Empowerment every year by 10th April showing position as on 31st March. Such

assets shall not be disposed of encumbered or utilized for purpose other than those for

which grants were given without prior sanction of the Government of India> Should the

organization ceases to exist at any time, such properties will revert to the Government of

India

(v) In case of building grant no portion of the grant will be paid until the Control Authority of the

Organization has executed a Bond in prescribed from securing to the Government of India a

prior lien on the building for the recovery of the amount paid as grant in the event of the

building ceasing to be applied for the purpose for which the grant was given.

(vi) When the State Government / Govt. of India have reason to believe that the sanctioned

money is not being utilized for approved purposes, the payment of grant may be stopped and

the earlier not so utilized recovered.

(vii) The organization must exercise reasonable economy in the work of the approved project,

especially in respect of buildings.

(viii) The organization must be open to all citizens of India without distinction of religion, race

castes, language or any of them.

(ix) Organization will engage maximum number of disabled persons and will also implement

reservation for Scheduled Castes / Scheduled Tribes/Obis/disabled persons on the lines of

instruction application in Govt. of India. Information regarding implementation of this

condition will be incorporated in yearly report to be furnished by the organization.

(x) No application or other similar fees shall be charged from any students.

(XI) The grants organization shall furnish to the Ministry of Social Justice & Empowerment

yearly progress report of the project, including in detail both their physical and financial

achievement on relation to their approved project and such report shall continue to be

furnished until the project is completed to the satisfaction of the of the Government of India

In the case of continuing project these will be furnished regularly.

(ix) If the Ministry requires clarification on any contained in the statement, the organization

shall supply it with the time specified by the Ministry failing which the application will not

not be considered.

(ix) All other conditions of the grants shall be prescribed under General Finance Rules, 1963 as

amended from time to time.

(iv) In case any NGO gets vehicle grant, they will not be entitled to Transport Allowance.

However, purchase of vehicle would be subject to the approval of Ministry of finance.

4. Please ensure that the application and checklist etc are filled in by you to enable us to clear the

case speedily.

5. All the applications are to be sent by the Nodal Ngos to the Ministry addressed to Dir.(DD),

by name).

Yours faithfully

(S.K.Abrol)

Director (DD)

SCHEME TO PROMOTE VOLUNTARY ACTION FOR PERSONS WITH DISABILITS INTRODUCTION

The enactment of the People with Disabilities, Equal Opportunities and protection of Rights Act of 1995 is a landmark legislation and an expression of India's committed to social justice The Scheme of the Ministry of Social Justice & Empowerment, Government of India, simplifies and facilitates procedure for easy access to Govt. NGOs, with the aim to widen the scope and range of programmes. It will address the unmet needs of the over 95% Indian citizens with disabilities who have not had access to service so far. The Scheme of the Ministry of social Justice & empowerment, Government of India, simplifies and facilitates procedure for easy access to Govt. for NGOs with the aim to widen the scope and range of programmes. It will address the unmet needs of the over 95% Indian citizens with disabilities who have not had access to services so far.
The objects of the scheme:

To ensure effective implementation of the Act.
To encourage voluntary action.
To create enabling environment.
To ensure equal opportunities, equity and social justice to persons with disabilities.
To empower persons with disabilities.
To implement outreach and comprehensive Community-Based Rehabilitation Programmes in urban and rural environments.
To enhance education opportunities at all level in all forms.
To enlarge the scope of vocational and professional opportunities, income generation and gainful occupations.
to support all such measures as may be necessary for promoting formal as well as non formal employment and placement opportunities.
To support people with disabilities in project which are environment friendly and Eco promotive.
To support effort to protection of human, civil and consumer rights to persons with disabilities.
To support legal literacy, including legal counseling, legal aid and analysis and evaluation and training materials.
To support the conduct of surveys and other forms of epidemiological studies.
To support and facilitates (a) construction and maintenance of building,(b) furniture and fixtures, and (c) installation and maintenance of machinery and equipment
To support and facilitate for sport, recreation, leisure-time activities, excursions, creative and performing arts, cultural and socially inclusive activities.
To promote research in various development areas, innovate strategies, assistive devices and enabling technologies and support production of such devices ensuring quality control
To support manpower development activities to trains required personal at different levels for all programmes / projects / activities fir persons with disabilities.
To set up well equipped resources centers at different levels.
To promote and support the development of self-help group, parent organization and independent living.
To encourage coordination, cooperation and networking and multisectoral linkages.
To Support such other measures, which may meet the needs of the persons with disability and fulfil the obligations as prescribed in the Disability Act of 1995

3.1 ELIGIBLE ORGANIZATION

1. The organization should be:

(a) Registration under the Societies Registration Act, 1860 (XXI of 1860) or any relevant

Act of the State/Union Territory, or

(b) A public trust registered under the law for the time being in force: or

for at least 2 years at the time of applying for grant under this scheme in case

relaxation to this condition is required detailed justification should be given. Secretary

(SJ&E) in empowered to waive this condition to be recorded in writing.*

II It should have a legally constituted managing body.

III It is not run for profit to any individual or a body of individuals.

* in exceptional cases.

3.2. EXTENT OF SUPPORT

I The quantum of support shall be determined on the scope of the project proposal

which could be upto 90%

II The norms of payment are as per Annexure (I)

III If an organization has already received or is expecting to receive a grant from some

other official source for a project for which application is being made this scheme, the

grant under this scheme will be sanctioned after taking that into account. The

application will have to give information / declaration to that effect.

IV The grant will be released in two installment normally. The first installment of 50% of

the admissible amount will be released on adhoc basis, subject to nothing adverse.

3.3 PROCEDURE FOR SUBMISSION OF APPLICATION:

(A) FOR NEW PROJECT:

The application for the new projects will be sanctioned on the recommendation of the

State Government / State Commissioners/National Institution/Organization/any other

system designated by the Ministry of Social Justice & Empowerment for this purpose

on the form prescribed (Annexure-II) but for New Project dealing with training of

professional application should submitted to RCI for approval and support

(B) FOR CONTINUING PROJECT:

(1) Application is to be submitted on prescribed from release of first installment (see

Annexure III). The required documents to secure of first installment are:-

(i) Audited/Unaudited accounts for the previous year indicating the expenditure

incurred on each sanctioned items vis-à-vis the grant sanctioned).

(ii) Budget Estimate for the financial year for which grant-in-aid is required (show

recurring and non-recurring items separately).

(II) The NGO will then apply for second and final installment after utilization of the grant

released during the previous financial year, if any in the prescribed format (See

Annexure -IV). The required document to secure final installment are:-

(i) Annual Report of the previous year,

(ii) Audited statement of accounts of previous year (Receipt and payment statements,

Income & expenditure statement and Balance Sheet.

(iii) Audited utilization certificate with item wise expenditure as per the sanctioned items

of grant.

(iv) Details of staff employed (as per Appendix-I)

(v) Details of beneficiaries (as per Appendix-II)

(vi) Assets acquired wholly or substantially out of government grants under GFR 19 (as

per Appendix-III

(vii) Any other information considered necessary by the organization or as asked for.

III The application for the continuing projects will be sanctioned on the recommendation of

the State Government / State Commissioners / National Institution/Organization/ any other

system designated by the Ministry of Social Justice & Empowerment for this purpose.

(a) The NGO will maintain separate account for each Scheme / Project.

(b) The organization will also be open to inspection by Govt. authorized etc. and for

internal audit/concurrent audit and audit by the CAG, whenever required.

IV. The NGO will submit their application after calculating the required to be released

under grant-in-aid in a standard checklists, both for new as well as continuing projects as

per Annexures VI, VII & VIII.

Annexure -I

DISABILITIES DIVISION

Norms for Scheme to Promote Voluntary Action for Persons with Disability.

Disability Divisions has so far been administering the following five grant-in-aid Scheme which are being implemented through NGOs:

1. Scheme of Assistance to organize for the Disabled.

2. Scheme of Assistance to Disabled persons for Purchase / Fitting of Aids / Appliances;

3. Scheme of Assistance to Voluntary Organization for the Rehabilitation of Leprosy Cured persons;

4. Scheme of Assistance to Voluntary organizations for Special School for Handicapped Children; and

5. Scheme of Assistance to Organizations for Persons with Cerebral Palsy ands Mental Retardation.

2. I order to make these scheme more effective and better result oriented it has been decided that

the Four Scheme mentioned at (1), (3), (4) &(5) be replaced by the present umbrella schemes,

which incorporates all the components of the earlier schemes and also cover the new areas in

the field of disabilities. So far as the Scheme at (2) is concerned, it has already been revised.

After going through the earlier set of norms, it has now decided that;

SALARY/HONORARIUM

1. There should be a fixed 'Honorarium' to be paid to the personal of the NGO instead of 'salary'. The Government would contribute 90% of the honorarium to the NGO.

2. As the salary structure for the personnel of NGOs has now been discontinued, every year, the recurring grant (only he Honorarium portion) of the NGO for honorarium would be enhanced by 10% of the amount released in the previous year. This would imply that every yearn there would be an increase in the honorarium amount of the personnel involved.

3. The amount of stipend for the hostlers will be Rs.600/- and for the locals coming from far away places during time will be Rs ………..

4. As regard Transport Allowance, the same will be as follows:

A Class Cities Rs.300/- P.m

B Class Cities Rs.250/- p.m

C Class Cities Rs.175/- p.m

5. An amount of Rs.1000/- per beneficiary per annum would be admissible fir medicines.

6. Exemption: The norms will not be applicable on special cases such as involving direction of

High Courts and the Supreme Court. etc.

7. The scope of the scheme has been amplified to such an extent that any voluntary action for

ameliorating the plight of the disabled will be funded by the Union Government as stipulated in

The Persons with disabilities Act, 1995. However for administrative implementation of the

scheme, a set of norms for different projects are detailed as under. However this list is only

illustrative and not exhaustive.

8. Construction of Building

The maximum admissible limits is Rs. 15 lakhs.

i) Rs. 1.5 lakhs for each class room for every 10 students(or part)

ii) Rs. 2.00 lakhs for every 1o\0 students (or part) for vocational training or employment

centers.

iii) Hostel building : Assistance is to be provided for construction of covered area not

exceeding 40 sq. per beneficiary, subject to maximum of Ra. 25000/- per persons.

iv) Proposal for additional building grant for a particular purpose can be provided there is

an increase in the number of beneficiaries.

v) The building grant will not allowed for less than 20 persons.

9 . Rent of Building

Such rent, which is certified by Revenue /PWD authorities, will be allowed subject to under

mentioned maximum limits:

A Class Cities Rs. 10000/- Pm,

B Class Cities Rs. 8000/p.m

C Class & Rural Area Rs. 5000/- p.m

These rates are meant for 60 students in the school. pro- rata increased/ decreased shall be allowed according to increase or decrease in the number of beneficiaries.

10. Maintenance Grant

(i) One teacher every 8 student or part thereof. in cases of mentally handicapped the student-

teacher ratio would be 5:1, and in case of multiple disabled the same would be 2:1

(ii) Maintenance grant for building will be worked out @2% of the Capital Cost of the building

subject to a maximum of Rs. 50000/- per year

(iii) One supervisory staff for a school. Two supervisory personnel to be provided if the strength

of the school exceeds 100 beneficiaries

(iv) Contingent expenditure will be limited to Rs. 500/- per beneficiary per year. This would

include items such as printing stationary, telephone, water and electricity.

(v) Electricity charges can be considered separately in the case of workshops where heavy

machinery is involved

11) Stipend to Students

Stipend for students/trainees in hostel will be sanctioned @ Rs. 600/- per month per student.

A stipend @ Rs. 500/- per month per trainee/student to be provided for those who are not provided hostel facilities.

12) Transport Allowance

i) Transport Allowance regardless of the category of the disability may be allowed at the rate

mentioned in sub- para (ii)

ii) Transport Allowance in proposed to be categorized as under (per month):-

A Class Cities Rs. 300/- per child

B Class Cities Rs. 250/- per child

C Class Cities rural area Rs. 175/ per child

ii) Transport Allowance will not be paid for transporting child/handicapper persons for coming to

the diagnostic clinic. It will be sanctioned for transporting non-resident student/trainees to

special education centers and or vocational training centers.

iv) Purchase of a vehicle will be allowed under the scheme to the extent of 90% of Rs. 500 lakh,

as disabled persons can not travel alone. One post each of driver and escort will be sanctioned

for the scheme in the honorarium or Rs, 2500/- and Rs. 1500/- per month respectively. This is

subject that an NGO can either avail of the Transport Allowance or the vehicle & not both

Purchase of vehicle would be subject to the approval of Ministry of Finance.

13) Vocational Training

(i) Staff and equipment for Vocational Training units are to be sanctioned according to the

requirements. there could be a provision for typewrites, computers etc in the vocational

training centers and special school so that the students could avail the training facilities.

(ii) In the case of Vocational Training Centers where heavy machines consuming substantial

amount of electricity are in use. extra funds for electricity charges can be sanctioned on

actual consumption basis

(iii) An amount of Rs. 1000/- per trainee per year will be sanctioned under the scheme for

vocational training

14) Furniture and Office Equipment

i) One table and chair for each student trainee @ Rs. 2000/- per set.

ii) One table and a chair for each staff sanctioned @ Rs. 2000/- per set. 2-6 extra chairs is

asked for @ Rs.800/-

iii) One cupboard for each group of ten student / trainees (or part) @ Rs. 5000/- each.

iv) One cupboard for each supervisory staff sanctioned @ Rs 5000/- each.]

v) One cot, mattress, bed sheet, pillows blanket , etc for each student in hostel @ Rs.2000/- for

each student

vi) One typewriter for a group of 40 student for office use. More than two typewriters are not be

sanctioned. If an institution has 100 students or more than a computer with printer may be

sanctioned with in the limit of Rs. 1 lakh

vii) List if equipment and office furniture and equipment to be provided under general scheme

should be comprehensive and frequency of its replacement specified as once in every three

years.

15) Equipment for Sports

Equipment for sports shall be provided up to an amount of Rs. 20000/- once in every three years. Excursion trip once in year, may also be allowed upto an amount of Rs. 15000/-.

PT/OT/ Speech therapy equipment/special education material, item which are approved by National Institute, would be funded up to 90% of the cost. Beside expenses met on music, dance, painting also would be funded 90% of the cost.

Purchase of library books up to the extent of Rs. 1 lakh will be met by the Ministry once in five years.

16) Seminars /Workshop/Rural Camps.

Support and finance of seminar / workshop/rural camps by NGOs would be considered on merit

of each proposal to the maximum of Rs. 100000/- once in a year.

17) In order to facilitate the NGOs ample mobility with regard to the disabled beneficiaries, a one-

time grant for vehicle to the tune of 90% of Rs. 5.00 lakhs will be sanctioned to the NGOs.

One post of driver (honorarium Rs 3000/- p.m) and one helper (honorarium Rs 2000/- p.m)

will be sanctioned, 20% of Rs. 5.00 lakhs (maximum fir maintenance of vehicle per year

18) It has now been decided to create state level panels for monitoring and recommending the

cases of NGOs for release of grant-in-aid. It has, therefore, been decided that 3% of the total

budget of the scheme (i.e.3% of Rs. 46 crores for the year 1998-99) will be earmarked for

meeting the administrative expenditure of the panels.

Honorarium payable to the NGOs (Per month)

S.No Honorarium (per month)

1	Project Director / Coordinator	8400.00
2	Medical Doctor (part time)	6000.00
3	Pediatrician	6000.00
4	Psychiatrist	6000.00
5	Orthopedic Surgeon	6000.00
6	ENT Specialist	6000.00
7	Neurologist	6000.00
8	Senior Physiotherapist	6000.00
9	Senior Occupational Therapist	6000.00
10	Senior Speech Therapist	6000.00
11	Clinical Psychologist	6000.00
12	Principal/Headmaster of Middle /TGT	6000.00
13	Junior Occupational Therapist	4200.00
14	Junior Speech Therapist	4200.00
15	Audiologist	4200.00
16	Junior Physiotherapist	4200.00
17	Orthotist/ Prosthetist	4200.00
18	Junior Physiotherapist	4200.00
19	Orthotist/ Prosthetist	4200.00
20	Braille Instructor	4200.00
21	Mobility Instructor	4200.00
22	Vocational Counselor	4200.00
23	Trained Teacher Head Master of Primary School	4200.00
24	Social Worker	4200.00
25	Librarian	4200.00
26	Warden	4200.00
27	Computer Programmer	4200.00
28	Editor	4200.00
29	Foremen	4200.00
30	Office -in-charge	4200.00
31	Placement Officer	5000.00
32	Supervisor	4200.00
33	PT Assistant	2800.00
34	OT Assistant	2800.00
35	Assistant Speech Therapist	2800.00
36	Assistant Audiologist	2800.00
37	Earmould Technician	2800.00
38	Assistant Orthotist / Prosthetist	2800.00
39	Vocational Instructor	2800.00
40	Assistant Teacher	2800.00
41	Store Keeper	2800.00
42	Craft Teacher	2800.00
43	Music Teacher	2800.00
44	Drawing Teacher	2800.00
45	Yoga Instructor/Teacher	2800.00
46	Plastic Moulding Instructor	2800.00
47	Weaving & handloom Instructor	2800.00
48	Bakery Instructor	2800.00
49	Electricity Instructor	2800.00
50	Composing & Printing Instructor	2800.00
51	Farm Instructor	2800.00
52	Carpentry Instructor	2800.00
53	Shoe making Instructor	2800.00
54	Cassette Duplicating Operator	2800.00
55	Tailoring & sewing Instructor	2800.00
56	Chair Canning Instructor	2800.00
57	Candle Making Instructor	2800.00
58	Knitting Instructor	2800.00
59	Book Binder	2800.00
60	Compose	2800.00
61	Proof Reader	2800.00
62	Copy Holder	2800.00
63	Machine Operator	2800.00
64	Map maker	2800.00
65	Nurse	2800.00
66	Tablist	2800.00
67	Accountant	2800.00
68	Assistant Librarian	2800.00
69	Office Assistant	2800.00
70	Cook	2000.00
71	Peon/Aya/Helper	2000.00
72	Treadleman	2200.00
73	Sweeper	2000.00
74	Chowkidar /Watchman	2000.00
75	Ward Boy	2000.00
76	Clerk - cum typist	2200.00
77	Packer	2000.00
78	Store Keeper	2200.00
79	Stenographer	2800.00

Project for the Leprosy Cured Persons

(A) Administrative Expenses…………………………………………..Honorarium

1. Project Coordinator Rs/month 5000.00

2. Accountant-cum-clerk Rs/month 2200.00

3. Peon Rs/month 2000.00

4. Contingencies Rs/ beneficiary 600.00

5. Rental Rs/month as proposed

(B) Awareness Generation/Counseling Center

1. Psychologist /Counselor Rs/month 4200.00

2. Social Worker Rs/month 4200.00

3. Helper Rs/month 2000.00

4. Rental Rs/month as proposed

5. Contingencies Rs/month 1000.00

Non-Recurring

1. Audio Visual for publicity mass education 30000.00

2. Furniture As proposed

3. Computer 1.00 lakh

(i) Assets and equipment for the vocational Training Units to be sanctioned according to the

strength / requirements:

ii) In the case of Vocational Training Centers where heavy machines consuming substantial

amount of electricity are used, extra funds for electricity charges can be sanctioned on actual

consumption basis.

iii) Staff

(a) Vocation (i) Graduate from a recognized University / institution

Counselor….

(Rs/month) 4200.00

(b) Vocational (i) Matriculation or equivalent exam

Instructor (ii) Diploma / Certificate in relevant trade

(Rs/month). 4000.00

(d) Stipend trainees As proposed

(Rs /trainee/month)

(f) Rawmaterial ( Rs/month) 2000(per beneficiary)

^{Non-Recurring}

Equipment 150000.00

Funiture 10000.00

(D) Placement Service for Leprosy Cured Persons

Placement Officer 5000.00

(qualification-Graduation recognized University, should be able to liaise with various agencies/authorities to provide employment to leprosy cured persons)

(E) Home for Leprosy Cured and Severely Disabled

1	Supervisor (Rs/month)	4200.00
2	Honorarium to a part time Doctor
3	for a visits in a month for 12 months	2000.00
4	Nurse / helper (Rs/month)	2000.00
5	Cook Rs/month)	2000.00
6	Chowkidar Rs/month)	2000.00
7	Sweeper Rs/month)	2000.00
8	Grant for food /lodging of inmates (Rs/beneficiary)	600.00 p.m
9	Medicines etc Rs/month)	30000.00
10	Rental Rs/month) As proposed
11	Contingencies Rs/beneficiary)	1000.00 P.A

^{Non-recurring}

1. Beds

2. Bedding

3. Furniture

4. Kitchen equipment 150000/-

5. Recreation items

(F) Building

Note: Number of inmates should not be less than 25 As proposed

^{Project for community based Rehabilitation}

1. Rural Rehabilitation Volunteers Ratio: 2 for each village - one male and one female Honorarium Rs. 6000.00 p.m and plus Rs. 200.00 p.m as Travelling allowances.

2. CBR Personal or MR Ws

Honorarium: Rs. 2800 p.m

Ratio: 3 Multi Rehabilitation Workers for 10 village

3. Social Worker:

Honorarium: Rs. 3500/- p.m (one Village Worker for 20 village)

4. Specialist (Therapist. social Educators, Ortho Speech Therapists etc)

Honorarium: Rs. 6000.00 p.m

5. Vocational Trainer

Honorarium: Rs. 4200/- p.m (matriculation or, equivalent and Diploma/Certificate in relevant

Trade) These will be a part time and will paid Rs. 2500. p.m as Retainer

6. Project Coordinator /Director

Honorarium: Rs. 6000/- p.m

In addition to the payment for the CBR personnel a certain amount of money approximately 10% of the total project cost may be kept for administrative expensive such as typist, peon etc. The expenses on training would be same as for other programmes, although keeping in mind the fact the implementation of the CBR programmes involve a lot of travelling, expenses on travel, may be accepted at the rates which are just twice the rates suggested for other programmes. Whenever a motorbike or bicycle is proposed to be provided to the CBR worker, the traveling expenses will be paid only if no POL charges are given to the worker. The personnel in CBR programme will have to be trained. Experience will also be taken into account.

Project for Special School (For 100 Student)

(A) SL Posts Hono/Mo

1	Principal	6000.00
2	Teacher	5000.00
3	Teachers for Special Subjects	5000.00
4	UDC-cum-Accountant	3000.00
5	LDCs	2200.00
6	Cooks	2000.00
7	Sweepers	2000.00
8	Chowkidar	2000.00
9	Earmould Technician /Assistant	2000.00

(B) SL Items

	Foods for Children @ 600/- P.M. x100 x 10 months	600000 Max
	Books & Stationery	100000 Max
	Printing Medical Expenditure Heater. Electricity Charges and other contingent expenditure	100000 Max
	Equipment	600000 Max
	One Table & one Chair for each Student @ 2000/- Per Set)	200000 Max
	One table & one chair for each staff @ 2000/- Per set	100000 Max
	One cupboard for group of 10 students (@5000/-)	50000
	One Cup-board for each staff (@ 5000)	50000
	One Cot, matters, bed sheet, pillows, blanket for each	140000 Max
	student in hostel	(@1400/- per student)
	One type writer	15000
	Braille Slates	10000
	Braillers	100000
	Thermofoam	30000
	Arithmetic Frames	10000
	Abacus	4000
	Geometry Kits	10000
	Science Teacher Kits	10000
	Special Designed toys for younger children	26000
	Adapted Sports Equipment	100000 Max
	Individual Hearing Aid	200000 Max
	Group hearing aids each having 10 Microphones with loop induction system	400000 Max
	Clinical & Pute Audiometer	40000 Max
	Speech Trainer	20000 Max
	Computerized Speech Therapy Equipment	200000 Max
	Teaching Mirrors	20000
	Sports Equipment	100000 Max
	Occupational Therapy Equipment	50000 Max
	Special teaching Aid and Toys	50000 Max
	Sports Equipment	50000 Max
	Physio-Therapy Equipment like a stationery, Bicycle, & other equipment, Short Wave, Micro wave, infra Red & Ultra-Sonic Dithering Equipment	200000 Max

Note : Proportionate grand will be released on the basis of number of students.

Sl	Posts	Honorarium
1	Salary of Two Core faculty members	8000x12=96,000
	(One of the level of Asst. Professor and one at at level of lecturer)	6000x12=72000
2	Honorarium to 15 guest faculty (15x20 hrs xx100)	30000
3	Stipend to trainees	As mentioned
4	Educational tour including train fare by IInd class and Rs.70/- per day trainee	30000
5	TA/DA to Examiners & guest faculty	10000
6	Documentation (including translation & distributing)	25000
7	Contingencies	20000
	For Hostel Faculty	Per Month
1	Warden	4200
2	Cook	2000
3	Attendant	2000
4	Sweeper	2000
5	Chowkidar	2000

Non Recurring

1	Educational Tour (Per day/trainee)	30000
2	Documentation	25000
3	Contingencies	20000
4	Slide Projector	15000
5	Over head Projector	15000
6	TV Color	20000
7	VCR	20000
8	Typewriter	15000
9	Screen	6000
10	Xerox machine	125000
11	Books	50000
12	Course in Physiotherapy and Occupational Therapy	100000
13	Furniture & Kitchen Materials	50000
14	Furniture for staff & office Room	120000
15	Furniture for Dining Room	30000
16	Utensils for Kitchen	40000
17	Furniture for Hostel Living Rooms	260000

Note: Proportionate grant will be released on the basis of number of beneficiaries

Project Legal literacy. Including Legal Counseling. Legal Aid and Analysis, And Evaluation of Existing laws.

Under the ambit of the new scheme it has now been decided to fund project for legal literacy, including legal counseling, legal analysis and evaluation of existing laws for the disabled

Legal Literacy and Counseling

s.no	posts	Honorarium Rate/per month
1	Para Legal Trainer	6000
2	Steno / Assistant	2800
3	Contingencies	1000

Legal Aid

Court expenses including lawyer's fees will be as per actual expenditure subject to a maximum of Rs. 6500/- per case

Environment Friendly and ECO-promotive project or the Handicapped

It has been decided to fund environment friendly and eco-promotive by the handicapped like gardening, horticulture, raising of nurseries. Planting of trees etc. maximum amount of Rs. 500/- per beneficiary per month will be provided to the maximum of 25 beneficiary per project

Annexure-II

Name of the Scheme:

I. APPLICATION FORM FOR NEW PROPOSAL (to be submitted in duplicate)

1. ORGANIZATION

Name :

Address (office Project :

Phone/fax/Telex (Office) :

(Project) :

2. (i) Name of the Act under which registered :

(ii) Registration No. and date of Registration :

(Please attach a Photocopy)

Any other Organization / Institution/Body,

If applicable, give details

(Please see note(ii) below

3. Registration under foreign Contribution Act :

4. Memorandum of Association and Bye-Laws :

(Please attach a photocopy)

5. Name, address, occupation & other

particulars of the Members of the Board :

of Management/Government body.

6. Details of the project for which the Grant-in-aid :

in being applied (hero please mention the

summary of the project alongwith financial details

7. Grant-in-aid applied for the current year

Non-recurring

Recurring

8. List of the documents to be attached:-

(a) A copy of the annual report for the

previous year,

(b) Audited Statement of Accounts

duly certified by CA for the last two years

(i) Receipt & Payment A/c (by CA) for last

two years.

(ii) Income & Expenditure A/c (by CA)

for last two years,

(iii) Utilization Certificate for the last two years (By CA)

(iv) Balance Sheet for the last two years (by CA)

(d) Details of beneficiaries to be covered (Appendix-II)

(e) If hostel is maintained, then number of hostellers.

Number of Non-hosterllers

(f) Other items, if any.

(g) Whether located on its own/rented building

(Necessary evidence to be attached)

9. If the application is for construction of building, the

following additional documents are to be submitted,

i) Blue print (site Plan) of the proposed building

ii) Detailed structural estimate of the construction,

iii) Certificate to the effect that proposed cost of

construction is not more than the prevailing PWD rates

iv) Proof for permission of land (in name of the organization)

v) Permission for construction of building from local authorities.

10. If the proposal is for establishment of special school,

concerned NI's recommendation is also required to be obtained

11. Whether the organization is receiving or expecting to

receive any grant from some other source for the project for

which application is being made? If yes, given details.

12. 1. hereby certify that I have the rules and regulations of the scheme and I undertake to able by them. On behalf of the Management, I further agree to the following condition:-

(a) All assets acquired wholly or substantially out the central grant shall not be encumbered or disposed of our purpose other than those for which the grant is given. Should the organization cease to exist at any time, such properties shall revert to the Government of India.

(b) The accounts of the project shall be properly and separately maintained. They shall be open to check by an deputed by the Government of India or the State Government. They shall also be open to a test check by the Comptroller and Auditor General of India at his discretion.

(c) if the State or the Central Government have reasons to believe that the grant is not being utilized for approved purposes, the Government of India may stop payment of further installment and recover earlier grant in such manner as they decide.

(d) The institution shall exercise reasonable economy in its working especially in respect of expenditure on building.

(e) In the case of grant for building, the construction will be completed within a period of two years from the date of receipt of the first installment of grant unless further extension is granted by the Government of India.

(f) No change in the Plan of building will be made without the prior approval of the Government of India.

(g) Progress reports on the project will be furnished at regular intervals as may be specified by the Government.

(h) The organization will bear the balance of the estimated expenditure on the project or the organization will bear ten percent of the expenditure or the organization will not bear any expenditure and the entire balance will, be borne by the State Government; and

(i) The organization agrees to make reservation for the Scheduled Caste/tribe candidate/Disabled persons for appointment against the posts required for the working of the organization in accordance with instructions issued by the Government of India from time to time.

Yours Faithfully

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :

^{________________________________________________________________________

i) No column to be left blank, wherever necessary, pl. write (not applicable)}

ii) The term 'new' means NGOs who are functioning for at least 2 years from the date of

registration. However, it will be open to the Central Government to entertain the application, in

relaxation of the condition.

iii) The term 'audit' means a/c's duly audited by the C.A. alongwith its audit report and not mere compilation/preparation of report on the basis of the books produced

Annexures III

MINISTRY OF SOCIAL JUSTICE & EMPOWERMENT

Name of the Scheme:

I. APPLICATION FORM FOR 1^st INSTALLMENT (To be submitted in Duplicate)

1. ORGANIZATION

Name :

Address (Office /Project) :

Phone/Fax/Telex (Office) :

(Project)

2. Audited /unedited accounts for the previous

year indicating the expenditure incurred on each

sanctioned item vis-à-vis the grant sanctioned

(Not for a new NGO) ( See note below)

3 Budget Estimate for the financial year for

which grant-in-aid is required (show recurring

and non-recurring items separately).

4. Whether financial assistance has been availed in previous 3 years

(a) If yes, amount year wise

5. Name, address & occupation and other particulars of the members of the managing

committee. Please state whether there is any change.

If yes, specify details.

6. I, hereby certify that I have read the rules and regulation of the scheme and I undertake to abide by them. O behalf of

Management, I further agree to the following conditions:-

(a) All assets acquired wholly or substantially out of the central grant not be encumbered or

disposed of our utilized for

purposes other than those for which the grant is given. Should the organization cease to

exist at any time, such properties shall revert to the Government of India.

(b) The accounts of the project shall be properly and separately maintained. They shall always

be open to check by an officer deputed by the Government of India or State Government.

They shall also open a test check by the Comptroller and Auditor General of India at his

discretion.

for approved purposes; the Government of India may stop payment of further installments

and recover earlier grant in such manner as they decide.

(d) The institution shall exercise reasonable economy in its working especially in respect of

expenditure on building.

(e) In the case of grant for building, the construction will be completed within a period of two

years from the date of

the receipt of the first installment of grant unless further extension is granted by the

Government of India.

(f) No change in the plan of building will be made without the prior approval of the

Government of India

(g) Progress report on the project will be furnished at regular as may interval as may specified

by the Government

(h) The organization will bear the balance of the expenditure on the project or the organization

will bear 10% of the expenditure or the organization will not bear any expenditure and the

balance will be borne by the State Government; and The organization agrees to make

reservation for the Schedule Caste/Schedule Tribe candidate/Disabled persons

for appointment against the post required for the organization with instructions issued by the

Government of India from time to time

Yours faithfully

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :

Note 1. Audited / Unaudited A/c shall include Progress Report / Annual Report, Balance Sheet, Income / expenditure a/c, Receipt & Payment a/c as also utilization certificate. The NGOs should also attach U.C along with item/post-wise exp. statement according to sanctioned breakup.

2. The term audit means a/c's duly audited by the C.A. along with its audit report and not mere compilation/ preparation of the books produced.

Annexures IV

MINISTRY OF SOCIAL JUSTICE & EMPOWERMENT

Name of the Scheme:

I. APPLICATION FORM FOR IInd INSTALLMENT (To be submitted in Duplicate)

1. ORGANIZATION

Name :

Address (Office /Project) :

Phone/Fax/Telex (Office) :

(Project)

2. Grant -in-aid (in Rs.) Recurring Non-Recurring

A Applied in the current year

B Received as ist installment

C Applied for IInd Installmet

3. i) Annual Report of the previous year

ii) Audited /unedited accounts for the previous

year (Receipt and Payment statement, Income &

expenditure statement) and Balance Sheet

iii) Audited utilization certificate with itemwise

expenditure as per the sanctioned items of grant

iv) Details of the Staff employed (as per Appendix-I)

v) Details of beneficiaries (as per Appendix-II)

vi) Assets acquired wholly or substantially out of government

grants under GFR 19 (as per Appendix-III)

vii) Any other information considered necessary by the organization

(a) If yes, amount year wise

4. Name, address & occupation and other particulars of the

members of the managing committee. Please state whether

there is any change. If yes, specify details.

5 Whether the organization is receiving or expecting to

receive any grant from some other source for the project

for which application is being made?

If yes, give details.

6 I, hereby certify that I have read the rules and regulation of the scheme and I undertake to

abide by them. O behalf of Management, I further agree to the following conditions:-

(a) All assets acquired wholly or substantially out of the central grant not be encumbered or disposed of our utilized for purposes other than those for which the grant is given. Should the organization cease to exist at any time, such properties shall revert to the Government of India.

(b) The accounts of the project shall be properly and separately maintained. They shall always be open to check by an officer deputed by the Government of India or State Government. They shall also open a test check by the Comptroller and Auditor General of India at his discretion.

(c) If the State or the Central Government have reasons to believe that the grant is not utilized for approved purposes; the Government of India may stop payment of further installments and recover earlier grant in such manner as they decide.

(d) The institution shall exercise reasonable economy in its working especially in respect of expenditure on building.

(e) In the case of grant for building, the construction will be completed within a period of two years from the date of the receipt of the first installment of grant unless further extension is granted by the Government of India.

(f) No change in the plan of building will be made without the prior approval of the Government of India

(g) Progress report on the project will be furnished at regular as may interval as may specified by the Government

(h) The organization will bear the balance of the expenditure on the project or the organization will bear 10% of the expenditure or the organization will not bear any expenditure and the balance will be borne by the State Government; and

(i) The organization agrees to make reservation for the Schedule Caste/Schedule Tribe candidate/Disabled persons for appointment against the post required for the organization with instructions issued by the Government of India from time to time

Yours faithfully

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :

Note . The term audit means a/c's duly audited by the C.A. along with its audit report and not mere compilation/ preparation of the books produced.

Name of the Scheme

DETAILS OF THE STAFF EMPLOYED

Part I (Previous Year)

i) Name of the Organization

ii) Name and address of the project

iii) Year

________________________________________________________________________

S.No. Name and Address Educational Date of Whether period for Total Salary remark

Qualification Appointment SC/ST/ which paid during

employment the year

________________________________________________________________________

Part II (current Year)

i) Only notify changes from the previous year

ii) In case there is no change in part I from the previous year, please certify as follows

"No change is staff particulars from the previous year"

Appendix-II

Name of the Scheme :

DETAILS OF BENEFICIARIES

iv) Name of the Organization

v) Name and address of the project

vi) Year (Previous Year)

________________________________________________________________________

No. of Beneficiaries Male Female Age Type of Disability

(Given name, Address Below 18 years 18 year and above

of the beneficiaries

Separately)

(1) (2) (3) (4) (5) (6)

Appendix-III

FORM GFR: 9

[See Government of India Decision (7) (b) under Rule 149(3)]

Assets acquired wholly or substantially out of the Government grants

----------------------------------------------------------------------------

Block Account maintained by Sanctioning Authorities

Name of the Sanctioning Authority

1. Serial No.

2. Name of the Grants institution

3. No. and date of sanction

4. Amount of the sanctioned grant

5. Brief purpose of the grant

6. Whether any condition regarding

the right of ownership of government

in the property or other assets acquired

out of the grant-in-aid sanctioned

7. Particulars of assets actually credited or

acquired

8. Value of the Assets as on

9. Purpose for which utilized at present

10. Encumbered or not

11. Reasons if Encumbered

12. Dispose of or not

13. Reason and authority, if any, for

disposal

14. Amount realized on disposal

15. Remark

Place: Signature :

Date : Name of the Secretary President :

Seal of the Organization :

Note: In case there is no change from previous year a photocopy of the statement of the previous year be furnished with the following statement " No change from the previous year…………………………………………

Annexure-V

STANDARDIZED CALCULATION SHEET FOR NEW

PROJECT AND CONTINUING PROJECT

Ministry of Social Justice & Empowerment

(DD-II Section)

Name of the Organization

Purpose for which grant requested

No. of Beneficiaries Last year Current Year

Recurring / Non-recurring

S. No. Name & Post/Item Honorarium per paid last year	Grants Allowable	Whether Edu. Qua. as per revised norms met (Yes/No)	Hon. Admissible as per norms	Grant Proposed / reco. mm. by S.G/NGO Panal	To be Sanctioned during P.M Per Annual

01
02
03
04
05
06
07
08
09
11
12
13
14
15

i) Separate Sheet may be used for Total - ---------------------------

Recurring & Non-recurring Grants 90 Percent -------------------------------

ii) Separate Sheets may be used for 1st installment -------------------------------

separate project Unspent Balance ---------------------------------

2nd & final Installment ------------------------------

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :

Annexure-VI

DD-II Section

File No.

New Project

Financial Year

CHECKLIST FOR PROCESSING GRANT-IN-AID PROPOSAL FROM THE VOLUNTARY ORGANIZATION FOR NEW PROJECTS

(To be filled in by the NGOs)

1. Particulars of the Organization

i) Name of the Organization

ii) Registration No. & Date.

iii) Whether Registration Certificate is valid

iv) Whether has completed two-year of

existence (w.e.f. the date of registration)

v) Whether memorandum of Association and Bylaws furnished.

vi) Whether composition of the Managing Committee furnished as per Col.5

vii) Whether audited accounts for the last two years furnished.

viii) (a) Receipt & Payment A/c (by CA)

for the last two years,

(b) Income & Expenditure A/c (by CA)

(d) Balance Sheet for last two years (by CA,)

(e) Whether located on its own/rented building

(necessary evidence may be verified)

II. Details of the New Project(s)

i) Specific purpose for which project proposed to be started

ii) Date from which to be stared

iii) Whether similar project already exist in the area

iv) Extent and nature of problem (i.e. for which project

proposed to be started) in the area

v) Details of Experience of Organization to run the project

vi) Amount of the Grant required

Recurring

Non - recurring

vii) Whether organization fulfills eligibility conditions for grant

viii) No. of beneficiaries proposed to be covered;

Hostellers Non-hostellers

ix) Whether the organization is receive any grant from some

other source for the project applied for? if yes give details

III) Details of Project of the Organization already

Being assisted under the scheme.

(a) Name of the project Amount of grant given last year Whether the

performance of project

is satisfactory

IV) Fir construction of building the following details are to be verified;

J) Whether blue print submitted,

k) Details structural estimate submitted

I) Whether certificate to the effect that proposed

cost of construction is not more than the prevailing PWD rate,

m) Proof of possession of land (in name of the Organization)

n) Permission from local authorities obtained or not

(verify necessary evidence and attach copy)

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :

(To be filled in the Govt./Competent Authority)

I have verified above noted facts furnished by the organization.

1. Whether any complaint received against the organization

i) If so, whether any enquiry conducted if so.

the result thereof?

ii) Whether any audit objection/Audit para pending?

iii) If so, selected or not?

II) Whether recommendation of the State Govt./ any other agency recived?

III) Whether recommendation of NI (for Special School received)

IV) Amount of grant proposed to be sanctioned (i.e. 90%)

first installment Rs.

Second installment Rs.

Total Rs.

V) A detailed inspection report is also enclosed

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :

Annexures - VII

CHECK LIST FOR THE 1ST INSTALLMENT

(To be filled in by the GNO)

Subject: Grant-in-aid………………………………………………………………………………………………………

during …………………………………………………….

The case related to the release of First Installment for ………………….. …………to the voluntary Organization namely

………………………………………………………...in regard to their project………………….. it is continuing project

Last year, an amount of Rs………………………was sanctioned / released to this organization for this project. The

organization has submitted the following documents:-

1. Budget Estimate for …………………………

(Indicating the year for which grant is sought)

2. Progress Report/Annual Report for …………………………….

(Indicating the year ending 31st March)

3. Audited / Unaudited Balance Sheet as on 31.03……..

4. Audited / Unaudited Income & Expenditure for 31.03………

5. Audited / Unaudited Receipt & Payment for 31.03…………

6. Audited / Unaudited Utilization Certificate along with item/

Post wise Expenditure Statement according to sanctioned

break-up

7. Rent Agreement, if rent claimed

8. List of staff with qualification and date of appointment.

9. There is an amount of Rs…………/ no unspent balance

lying with the organization.

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :

(To be filled may kindly see for concurrence for Rs…………………as 1st installment during………………………

Signature of the Authorized Signatory

Name :

Designation :

Address :

Date :

Office Stamp :